Potential Contractor Agreement

This agreement, available on the Internet at https://help.mail.ru/legal/terms/contractors/en (hereinafter referred to as the “Site”), (hereinafter referred to as the “Agreement”), is entered into by a group of persons, the list of which is indicated at https://help.mail.ru/legal/terms/contractors/list/en (hereinafter collectively referred to as the “Company”, and individually as the “Company’s Partner”) and a potential supplier or contractor (hereinafter referred to as the “Applicant”), who, in one way or another, has expressed a desire to join partnership with the Company.

This Agreement with potential counterparties (hereinafter referred to as the “Agreement”) defines the conditions for the exchange of data between the Company and the Applicant as part of the Applicant’s use of the account registration service available on the Internet at the https://contractors.vk.company/ domain (hereinafter referred to as the “Service”).

The Applicant unconditionally and in full accepts the terms hereof by sending the counterparty’s questionnaire via the web form at contractors.vk.company (in accordance with part 3 of Article 438 of the Civil Code of the Russian Federation).

The term “Company”, within the framework hereof, is used to refer to all persons, the list of which is indicated at https://help.mail.ru/legal/terms/contractors/list/en (hereinafter referred to as the “List”), or to a specific Company’s Partner, depending on the context and the actual relationship between the Applicant and the Company.

The term “Company’s Partner”, within the framework hereof, is used to refer to a specific Company’s Partner from the List, depending on the actual relationship between the Applicant and a specific Company’s Partner.

SUBJECT MATTER OF THE AGREEMENT

1.1. The Company shall provide the services listed below (hereinafter referred to as the “Services”) free of charge:

I. Registration of the Applicant in the Service and providing access to the functionality (interface) of the Service intended for the exchange of information necessary for the implementation hereof between the Company and the Applicant.

II. Review of the Applicant for its compliance with the requirements for the Company’s counterparties to make a decision on the conclusion, maintenance, amendment, termination of contracts by the Company.

III. Recognition of the Applicant as a potential counterparty to the Company, including accelerating repeated review of the Applicant for its compliance with the requirements for the Company’s counterparties.

IV. Selection and informing the Applicant regarding the most economically attractive terms of cooperation with the Company on the basis of the information provided by the Applicant about the terms of cooperation desired for the Applicant.

1.2. In order to provide the Services, the Company shall collect and process the personal data specified in the attached table (hereinafter referred to as the “Table”).

No.	Data subject category	Information collected
1	Applicant – individual	National ID data (National ID details, full name, date of birth, registration address), actual address, postal address, INN (Taxpayer Identification Number) assignment certificate data; SNILS (Individual Insurance Account Number) data, site, link to a profile on a social network, bank account details, status of a tax resident of the Russian Federation, information about tax residency (optional); information about experience in the state (municipal) service, about the place and name of the body where it was passed, as well as about the date of dismissal from the state (municipal) service, data on places of work/passing state (municipal) service (optional), contact information (mobile and home phone number, email address, Skype); Bank information.
2	The Applicant is an individual entrepreneur	The information specified in clause 1, details of the individual entrepreneur’s registration certificate; data of the certificate of registration as a payer of the single tax on imputed income, data of the declaration for the single tax on imputed income, data of calculation of insurance premiums for the current half-year/quarter, data of the statement of reconciliation with the tax authority for the past tax period, calculation of insurance premiums for the current half year/quarter.
3	The Applicant’s representative entitled to sign contracts on behalf of the Applicant	Full name, position, details of the identity document, registration address, information about the power of attorney, information about the place of work.
4	Applicant’s contact person	Full name, position, contact information (phone number, email address), information about the place of work.

1.3. The Applicant warrants that the data specified by him/her/it during registration in the Service were provided by him/her/it personally, are reliable, correct and valid and agrees to provide the Company with the opportunity to verify the data provided on the basis of supporting documents or their copies.

1.4. The Applicant as an individual and the Applicant as an individual entrepreneur hereby gives consent to the Company for the duration of the Agreement for processing (collection, receipt, recording, systematization, accumulation, storage, clarification (update, change), extraction, transfer (provision, access, use, blocking, deletion, destruction) of personal data provided during registration on the Service using automation tools or without using such tools for the purpose of implementing this Agreement for the duration of the Agreement.

1.5. The Applicant, in order to implement the Agreement (receive the Services), instructs the Company, during the term of the Agreement, to process information about the Applicant’s representatives and contact persons specified in the Table using automation tools or without using such tools in the following ways: receiving from the Applicant, recording, systematizing, accumulating, provision of access, storage, clarification (update, change), use, blocking, deletion, destruction.

The Applicant warrants that there are legal grounds for the processing of information about the Applicant’s representatives and contact persons specified in the Table by the Company on behalf of the Applicant. In the event that such legal grounds cease to apply in relation to the relevant data subject, the Applicant shall immediately inform the Company thereof to contractors-cancellation@corp.mail.ru.

The Company shall ensure the confidentiality of information processed on behalf of the Applicant. The Company shall comply with the requirements of applicable law for the protection of information processed on behalf of the Applicant.

The Applicant warrants that it has notified the Applicant’s representatives and contact persons about the processing of their data by the Company on behalf of the Applicant on the terms hereof.

1.6. In the event of termination of the legal basis for processing information about the Applicant, the Applicant’s representative and/or contact persons by the relevant Company’s Partner, the Applicant shall send such Company’s Partner a notice in writing to the address of location of the relevant Company’s Partner.

1.7. The Company shall process the personal data received pursuant hereto in the manner determined by the Agreement and the laws of the Russian Federation.

1.8. The Company shall ensure storage of the personal data provided by the Applicant in the Company’s information systems.

1.9. The Applicant hereby expresses its desire to conclude an agreement with any Company’s Partner in the event that the terms of cooperation offered by the Applicant meet with the needs of the relevant Company’s Partner.

1.10. The provision of information about the Applicant, the Applicant’s representatives and contact persons to the Company solely for the purpose of implementing this Agreement shall not be deemed a violation of the confidentiality regime provided for by previously signed agreements between any Company’s Partner and the Applicant.

2. TERM, AMENDMENT AND TERMINATION OF THE AGREEMENT

2.1. This Agreement shall enter into force for the Applicant from the moment it is accepted by the Applicant and shall be valid until terminated by agreement of the Parties, or at the request of one of the Parties on the grounds and in the manner prescribed by the Agreement and the applicable laws of the Russian Federation.

2.2. The Applicant may terminate this Agreement by sending a notice to the Company about it to contractors-cancellation@corp.mail.ru. This Agreement shall be deemed terminated upon the expiration of 30 calendar days from the date of receipt of the Applicant’s notice by the Company.

2.3. The Company may continue processing the personal data provided by the Applicant after the Applicant sends a notice of termination of the Agreement if there are other legal grounds for their processing, which may include the need to fulfill other agreements, to which the Applicant is a party, as well as the need to fulfill the functions, powers and responsibilities assigned by the laws of the Russian Federation to the Company.

2.4. Upon termination of the Agreement by Applicants who have entered into a civil contract with the Company or a Company’s Partner, clause 1.7 of the Agreement shall remain in effect for 5 years after the termination of the relevant contract.

2.5. This Agreement may be amended by the Company subject to notification of the Applicant by posting a new version of these documents on the Site. The Applicant shall independently from time to time review this Agreement for any amendments made. Any amendments to the Agreement made by the Company shall become effective as of the day following the date of publication of such amendments on the Site.

2.6. The Parties shall be liable for non-performance and/or improper performance of their respective obligations hereunder under the applicable laws of the Russian Federation.

3. DISPUTE RESOLUTION

3.1. All disputes associated with the conclusion, interpretation, performance and termination of the Agreement shall be settled by the Parties by way of negotiations. Pre-trial dispute resolution (by the Parties making claims to each other) shall be binding. Claims shall be considered by the Party that received the claim within thirty (30) calendar days from the date of receipt thereof.

3.2. In case of failure to resolve the differences through negotiations, the Parties shall have the right to apply to the judicial authorities for a resolution of the dispute. In this case, the dispute shall be referred to the appropriate court at the location of the Company, unless otherwise provided by the laws of the Russian Federation.

Version dated April 11, 2023

Обновлено 11 апреля 2023 г.