Configuring Microsoft Outlook

Set up using IMAP

1. Open Microsoft Outlook 2016.

2. Choose “Manual setup or additional server types” and click “Next”.

3. Choose “POP or IMAP” and click “Next”.

4. Fill out the fields:

Your Name The name that will be displayed in the “From:” field on all sent messages
Email Address The name of your mailbox
Account Type IMAP
Incoming mail server imap.mail.ru
Outgoing mail server (SMTP) smtp.mail.ru
User Name The name of your mailbox
Password The current password for your email

    Check “Remember password” if you want the email client to remember your email password so that the client will not ask you for it every time you try to download email.

    5. Click the button “More Settings...”.

    6. Go to the “Outgoing Server” tab.

    7. Check “My outgoing server (SMTP) requires authentication”.

    8. Choose “Log on using” and enter your current user name and password for your email.

    To better protect the data you send and receive using the email client, you need to turn on encryption.

    9. Go to the “Advanced” tab.

    10. In the drop-down lists next to “Use the following type of encrypted connection”, choose “SSL” for both the IMAP and SMTP servers.

    Make sure that port 993 is specified for the IMAP server and that port 465 is specified for the SMTP server.

    11. After all additional settings have been entered, select “OK”.

    12. Click “Next” and wait for a message indicating that your account was successfully created.

    If you want the list of folders in the email client to match the list of folders in your mailbox, right-click the name of the account that you just created and choose “Update Folder List”.

    Do not forget to set up the junk email filter.

    Set up using POP3

    1. Open Microsoft Outlook 2016.

    2. Choose “Manual setup or additional server types” and click “Next”.

    3. Choose “POP or IMAP” and click “Next”.

    4. Fill out the fields:

    Your Name The name that will be displayed in the “From:” field on all sent messages
    Email Address The name of your mailbox
    Account Type POP3
    Incoming mail server pop.mail.ru
    Outgoing mail server (SMTP) smtp.mail.ru
    User Name The name of your mailbox
    Password The current password for your email

      Check “Remember password” if you want the email client to remember your email password so that the client will not ask you for it every time you try to download email.

      5. Click the button “More Settings...”.

      6. Go to the “Outgoing Server” tab.

      7. Check “My outgoing server (SMTP) requires authentication” and choose the “Use same settings as my incoming server” option.

      To better protect the data you send and receive using the email client, you need to turn on encryption. 

      8. Go to the “Advanced” tab.

      9. Check “This server requires an encrypted connection (SSL)”. In the drop-down list next to “Use the following type of encrypted connection”, choose “SSL”.

      10. If you want to leave a copy on the server of messages that are downloaded to the email client, check “Leave a copy of messages on the server”.

      Make sure that port 995 is specified for the POP3 server and that port 465 is specified for the SMTP server.

      11. After all additional settings have been entered, select “OK”.

      12. Click “Next”. You have completed setting up your email client.

      Junk email filtering

      After setting up Outlook, set up junk email options. 

      1. In the “Delete” group on the “Home” tab, click “Junk” and select the “Junk E-mail Options...” section. You need to do this so that important emails do not go into your spam folder.
      2. In the window that opens, set the level of protection to “Low”. You need to do this so that regular emails do not go into your spam folder. 

      If you discover spam in your “Inbox”, open the message. In the “Delete” group of the “Home” tab, click “Junk” and choose “Block Sender”. In the future, messages from that sender will be sent straight to your spam folder.

      If you find a nonspam message in your spam folder, open the message. In the “Delete” group of the “Home” tab, click “Junk” and choose “Never Block Sender”. In the future, messages from that sender will be sent straight to your “Inbox”.

      Change settings for SSL

      1. Open Microsoft Outlook 2016.
      2. Go to “File” → “Account Settings” → “Account Settings...”.

      3. In the window that appears, choose the email for which you want to change the settings and double-click it.

      4. Check what is specified in the “Account Type” field.

      If POP3 is shown, then refer to the setup for POP3. If IMAP is shown, then refer to the setup for IMAP.

      For email clients set up using POP3

      1. Click “More Settings...”.

      2. Go to the “Advanced” tab.

      3. Check “This server requires an encrypted connection (SSL)”. In the drop-down list next to “Use the following type of encrypted connection”, choose “SSL”.

      Make sure that port 995 is specified for the POP3 server and that port 465 is specified for the SMTP server.

      4. Click “OK” to save the changes.

      For email clients set up using IMAP

      1. Click “More Settings...”.

      2. Go to the “Advanced” tab.

      3. In the drop-down list next to “Use the following type of encrypted connection”, choose “SSL” for the SMTP server.

      Make sure that port 465 is specified for the SMTP server.

      4. Click “OK” to save the changes.

      If the above parameters are already set up in your email client, then you do not need to make any changes.